Athletic Director's Report 2018

Report to the 2018 Annual General Meeting
Fredericton Rowing Club, 29 November 2018

Fredericton Rowing Club Mission Statement:
To provide the citizens of Fredericton with the opportunity to take full advantage of the Saint John River through first class competitive and recreational rowing programs
To advance the sport of rowing by confirming the Club’s long term commitment to excellence in rowing
To develop and maintain competitive excellence in youth rowing programmes by providing the finest coaching, equipment, and facilities
To nurture and expand the active involvement of youth and adults in recreational rowing and to provide continuing access to rowing at a reasonable cost.

The plaque with the founding Mission Statement for Fredericton Rowing club is in the Trophy cabinet and it is starting to show its age; yellowing and curling up in the corners. The plaque may be worn down, but the mission is still full of energy and promise.
The role of Athletic Director began mid-April 2018 and it is an exciting step forward for Fredericton Rowing Club, to have a full-time employee working all year round to keep the mission on track; organize training, travel, promote rowing and to be the center point of contact for the programs of FRC. It has been challenging and rewarding first 7 months with many ideas in progress at Board and Operations levels. We look forward to completing a 5 year strategic plan for FRC over the winter with the new Board of Directors.

2018 Review Highlights:
Lucy Black selected to RCA Junior National Team – Jr W4x bow seat, placed 6th at World’s
Chantelle Hanley selected to RCA CanAmMex National Team – Men’s sculling coach

Storage and Racking Redesign
Hiring of the Athletic Director
Racing fleet and oars repaired, recreational / novice fleet kept in safe condition
High School program restarted
Board of Directors setting standards and extensive Policy writing

FRC has had a very busy season with races and events just about every week for our 7 months of on water time; plus running 14 separate programs with a combination of volunteer and paid coaches.

Regattas & Events
FRC Indoor Races 6 June
FRC Schools Boat Race – moved due to poor weather
FRC Taster Days - 6
Para Taster at River Roll – 18 August
“Corporate” Row – CSIV 11 July
RBC Training Ground – 19 August – 4 athletes identified to FRC and all now rowing
FRC Club Fun Races & BBQ – 3 very well attended races after each LTR course finished
FRC Small Boats Head – cancelled due to very high winds
Mother’s Day Regatta – finalist Lucy Black
CSSRA – bronze SrW1x Lucy Black
Nova Scotia Sprints
Red Island Regatta
Cogswell Harbour Championships & Northwest Arm Regatta
Head of the 4 Bridges
Head of the Charles – Janice Lawrence 1x
Atlantic University Rowing Championships
Atlantic Rowing Championships
Really Chilli Regatta
Jr National Team Trials & National Seat Race/Selection Camp – Lucy Black selected to Team Canada in JrW4x and Coach Chantelle Hanley selected to Team Canada for CanAmMex
National Rowing Championships & Canada Cup Regattas – Lucy Black, injured & did not race
RBC Training Ground Atlantic Champs – winner Steven Randall

14 Programs & Membership: See Financial statements for participant numbers.
Winter Training
Indoor Learn to Row
Middle School Indoor Rowing
George St Middle School SPARKS program
High School Novice program (U19)
Junior LTR
Adult LTR
Novice Adult
Novice Junior
UNB/STU rowing club
Recreational Rowing & Partial Membership (all age groups)
Junior Competitive Squad Membership
Senior Competitive Squad Membership
Masters Competitive Squad Membership

Volunteer Coaching
Masters Squad - Tim Sears and Geoff Holloway
Senior Squad – Cathleen Trafton (Chantelle Hanley)
Junior Squad – Ashleigh Milani and Nathan Blais
High School program assistants– Glen Carroll, Kim Norris, Marc Gallant, Julia Hill, Julia Forestall
Fall Junior Novice Program – Taylor Smith (Chantelle Hanley)
UNB/STU program – Peter Seyffarth, (Chantelle Hanley)

Many thanks and much appreciation goes out to our volunteer coaches, assistants, and safety boat drivers for the hours of time and expertise they lend to our rowers and club.

Staffing
Cathleen Trafton was employed for a second year under Canada Summer Jobs grant and served as a Club Coordinator and coach. She was the lead coach for the Recreational and Partial members programs. She ended up coaching many of the evening Masters/Club Open sessions as per our integrated approach to squads at FRC. She also was tasked with leading the Senior squad and Club whenever the AD was away with National Team camps and regattas. Cathleen brought excellent organizational and coaching skills to FRC again this year.

Daniel Seyffarth was employed as the Coach for Learn To Row and Novice Programs. Having a consistent coach across all the Learn To Row programs meant all new members had the same level of skills and experience when they were done. This consistency helped to increase our retention rates to nearly 90%, whereas national average retention rate for LTR is 50%. Although short of the 30 person participation target, the retention rate was well above target. Daniel also volunteered 50+ hours to be the Lead Coach for the Middle School Indoor program in the Spring, learning valuable coaching and leading skills before he got to the on-water coaching.

Safety
A lengthy review of policies and procedures took pace this year for safe rowing at FRC in normal conditions and in cold weather or cold water. Agreed policies to be reviewed at this AGM. In general, our safety record is good. The main areas of reported safety issues were flipping 1xs, trip hazards inside and out of the boathouse, and equipment breakage.
More work is to be done in our preparation phase for May on water season, our sign out / in process, and clear flow pattern diagrams at the boathouse.
Research into administrative safety aspects was also conducted – volunteer screening processes, Rule of 2 coaching standards, creating Codes of Conduct and other policies. Several of these policies will be reviewed at the AGM.


Facilities
Cultural Center – the winter training at the Cultural Centre was well used with the large groups in the Spring. The Cultural Centre building was under construction for most of the winter causing some difficulties with training space being dusty, smelly, or with hazards around.

Boathouse - FRC also had to remove all equipment we usually store at the Cultural Centre for the summer to the boathouse in May, causing much restriction of space in our own bay and upstairs. At the same time, the river flood of the spring was very close but stopped just short of our door. This cut our on-water operations preparation time very short; meaning the boathouse clean up and equipment maintenance was behind schedule but, amazingly, FRC had docks in the water, coach boats ready, and programs were rowing by Victoria Day weekend, as planned.

SCAC – SCAC had security alarms and cameras installed after the break-ins last year and no further problems occurred in the 2018 on water season. This spring, thefts did occur from the change rooms and they were resolved by City Police. Keys and security access codes were carefully tracked this year to ensure FRC is complying with our insurance and liabilities for boathouse and SCAC access.
FRC is responsible for the SCAC upstairs except for the months of June, July, and August when Second Nature takes on that space for summer camps. The weekly clean up schedule by squad worked well and will be continued. This fall, the upstairs carpet was taken out by the City and flooring put down making the room upstairs more sanitary and easy to keep clean.

Docks – new width of dock pieces worked better but the loss of the wooden sections made the workable length of dock shorter. The very low water levels made it difficult to use the inside. The dock stayed anchored and there were no major incidents with movement this year. Both launching and recovery of the docks went smoothly with no damage.

Racking – inside and out
Review of all our storage options along with the volume of equipment used by FRC. Materials bought to redo the 4s and 8+s racks this fall.

Equipment
Donation from Shawnigan Lake School 8+, 8+, 4x, 4x+, 4x+ and 16 sweep blades
Sale of two of those boats 8+, 4x+ to St John’s Rowing Club
Donation of Coastal 2x/1x shell by Smith’s
Donation of Rec 1x by Skinner family
New 1x not purchased this year.
Second hand 2x for Para & Rec use still being sourced.
4 inherent low profile PFDs purchased for J16 use.
RCA Recreational Fleet loan contract has ended so that set of equipment will likely be leaving the boathouse in the spring: 1x, 1x, 1x, 2x, small trailer.

Repair work focused on getting and keeping the racing shell fleet and oars up to good standards inside and out, while making the recreational and learn to row boats safe to row.
3 older wood non-rowable boats were distributed to be on display in the city, while plans were made to repair the Hudson Heavyweight 4x and 2x.
Beyond those repairs, preparations were being made for the racking to be replaced in the boathouse, the chip bin to be refurbished into a useful storage area, and for the docks to be reworked into a more useful configuration.
Extensive Asset and Inventories were completed to prepare for the inside and outside storage reconfiguration. See Asset List with the Financials.


Respectfully submitted,
Chantelle Hanley